Join The Team
Office Administrator
This is the Purple Rhino JOB DESCRIPTION for Office Administrator. Basic salary & Performance Related Bonus (as per your contract). You will work independently and report to the Operations & Dispatch Manager, Ella Heales.
Please read the company manual for in depth details.
- Execute the vision and the plans that the founder of Purple Rhino has.
- Implement the company mission, vision and core of beliefs.
- Help our clients and all other Purple Rhino employees to receive and give The Most Phenomenal Service Experience Ever!
- Make sure your Space/Work/Presentation maintains a “Show ready” appearance. – Unit 14.
- To be in clean company uniform and be well groomed.
- Train Co-workers in all Systems and Software.
- Achieve the goals set before you by your direct supervisor.
- Personally, answer phone calls when the Dispatch Manager is unable to and pass any messages on to the relevant persons.
- To assist the Dispatch Manager with the implementation of SOFTSERV.
- Schedule quotations with/for Territory Managers.
- Ensure ALL drafted quotes have fully completed information, ready for quoting.
- Ensure ALL RAMS are completed and filed along with supporting job documentation.
- Ensure ALL job folders are in order upon job completion.
- Ensure ALL registers are completed and up to date.
- Ensure ALL electronic company folders are updated and completed with relevant information.
- All written quotes to be perfected and presented to a phenomenal standard.
- To assist the Dispatch Manager with organizing permits and standpipe hires, this will involve speaking with local councils and water authorities.
- Minute and note taking to be done when required to do so.
- To assist the Dispatch Manager with any new documentation, procedures and implementation of these things when required.
- Ensure One Drive for technicians has correct folders in & check technicians are uploaded.
- Ensure ALL workspaces are kept clean & tidy. Showroom condition at all times.
- Ensure correct paperwork/collateral materials are ready for Sales & Operations teams